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Student Identity Verification Policy

  1. Purpose and Scope 

The purpose of this Student Identity Verification Policy is to establish guidelines and procedures for ensuring the accurate and secure verification of student identities at City University in Canada. This policy applies to all students enrolled in programs and courses offered by City University. 

  1. Legal Framework 

This policy is developed per the relevant Canadian legislation, including but not limited to the Personal Information Protection and Electronic Documents Act (PIPEDA) and provincial privacy laws. 

  1. Definition of Student Identity 

For this policy, “Student Identity” refers to the accurate and verifiable information that uniquely identifies an individual student, including but not limited to their legal name, date of birth, student identification number, and any other relevant information required by the university. 

  1. Verification Procedures 

4.1. At Admission 

  • During the admission process, prospective students must provide valid and government-issued identification documents. 
  • The university will authenticate the provided documents and match them with the information provided in the admission application. 

4.2. Student ID Cards 

  • Upon successful admission, each student will be issued a City University Student ID card. 
  • Students are required to carry and present their ID card when accessing university facilities or participating in university-related activities. 

4.3. Online Verification 

  • For online courses and assessments, the university will implement secure authentication measures to ensure that the individual participating is a registered student. 
  • This may include the use of multi-factor authentication, secure login credentials, and other relevant technologies. 

4.5. In-Person Verification 

  • In cases where in-person verification is necessary, such as during exams or on-campus activities, students may be required to present their ID card or other government-issued identification. 
  1. Data Protection and Privacy 

5.1. Confidentiality 

  • All student identity information collected and stored by the university will be treated with the utmost confidentiality. 
  • Access to student identity information will be restricted to authorized personnel only. 

5.2. Data Security 

   – The university will implement appropriate technical and organizational measures to safeguard student identity information from unauthorized access, disclosure, alteration, and destruction. 

  1. Compliance and Monitoring 

6.1. Compliance 

  • This policy is subject to periodic review to ensure ongoing compliance with Canadian legislation. 
  • Any updates or changes to the policy will be communicated to the university community. 

6.2. Monitoring 

  • The university will regularly monitor and audit the implementation of this policy to identify and address any potential issues or non-compliance. 
  1. Enforcement 

Violation of this Student Identity Verification Policy may result in disciplinary action, which may include academic penalties or other measures deemed appropriate by the university. 

  1. Review and Revision 

This policy will be reviewed regularly to ensure its effectiveness and compliance with the prevailing Canadian legislation. Any necessary revisions will be made in consultation with legal experts and relevant stakeholders. 

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